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Privacy statement

Information on data protection: Thank you for visiting our website and for your interest in our company and its products and services. Controller in terms of data protection is Aareon AG at Isaac-Fulda-Allee 6, 55124 Mainz with email-address info@aareon.com.

Information on data protection

Protecting your personal data and ensuring that you feel secure when visiting our websites is important to us. We process the personal data collected when you visit our websites in accordance with legal provisions, particularly the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz).

Aareon has also produced the following guidelines for handling personal data, which we use as a basis for our relationships with customers and business partners. We will announce any changes on this page immediately. Please visit this page regularly to read the latest version of the privacy statement.

Our websites may contain links to other providers' websites that are not covered by this privacy statement. Although we take every care when including links to other providers, we cannot accept any responsibility or liability for the contents and data protection standards of these providers' websites.

I. Security

We use technical and organisational measures to protect the data you provide to Aareon from accidental or intentional manipulation, loss, erasure or access by unauthorised persons. We improve our security measures on an ongoing basis in line with the latest technological developments. We also use encryption to protect confidential personal data transmitted via the Internet.

All our employees are required to maintain confidentiality.

II. Cookies

A cookie is a small text file that is saved on your computer by the website operator when you visit a website. Cookies are primarily intended to improve users' experience of the website and to make your visit easier and more secure.

We use cookies to offer additional functions that improve the convenience of using our websites, ensure a smooth registration process to obtain information about the use of our websites so that we can design them to better meet our customers' needs: Session cookies and persistent cookies for consenting to the use of cookies and when using a customer login. The cookies store information on your computer for a limited period about your visit to our website. This stored data is accessed when you visit our site again, for example to save you from having to re-enter the same information.

You have the option of deleting cookies in your browser and adjusting your browser settings to block cookies or enable them individually. Blocking cookies may mean that you are unable to use all features of our site or of other websites.

III. Processing of data when you visit our website

  1. When you visit our websites, our servers normally save socalled server-logfiles: the IP address of your PC, the time and date of your request, your Internet browser type, PC operating system and the last page you visited before accessing our site. This is necessary to ensure the technical reliability of our sites. Beyond that we do not link this data to individuals and nor do we have any intention to do so. In case of unlawful use, we reserve the right to review and carry out legal proceedings.
  2. Our websites use Matomo (previously Piwik). This is an open source web-analytics application for the purpose of statistical analysis of visits to our websites. Matomo uses cookies. The information generated by the session cookies about the use of our website, including typical user behavior (tracking), is stored exclusively on Aareon servers. The IP address transmitted is anonymized immediately after processing and before such storage takes place. Information on the use of our website generated using cookies is stored exclusively on Aareon's own servers. The IP address transmitted is anonymised immediately after processing and before such storage takes place.
  3. Additional personal data is not saved when you visit our websites except when you provide such information voluntarily, for example your name, address, telephone number or e-mail address when registering, applying for specific services, taking part in a survey or requesting information on the company and products, participating in a competition or entering into a contract.

    The personal data you provide voluntarily is stored and used for the purposes described in each case.

IV. Legal Basis, Recipient, Storage Period

TypeLegal BasisRegipientStorage Period
Server-Logfiles with IP-addressLegitimate interest, Art. 6 para. 1 f) DSGVO for reliable operation of websitesEmployees of Aareon AG and subsidiaries20 days
Persistent cookie for cookie usageConsent, Art. 6 para. 1 a) DSGVOEmployees of Aareon AG and subsidiaries1 year
Session cookie(s) for login-area(s)Performance of a contract, Art. 6 para. 1 b) DSGVOEmployees of Aareon AG and subsidiariesBrowser session
Persistent cookie(s) for login-area(s)Performance of a contract, Art. 6 para. 1 b) DSGVOEmployees of Aareon AG and subsidiaries1 year
Matomo Session CookieConsent, Art. 6 Abs. 1 a) DSGVOEmployees of Aareon AG and subsidiaries and subsidiaries as well as processorsBrowser session
Matomo persistent deactivation cookieConsent, Art. 6 para. 1 a) DSGVOEmployees of Aareon AG and subsidiaries and subsidiaries as well as processors2 years
Optional informationConsent Art. 6 para. 1 a) DSGVO or performance of a contract Art. 6 para. 1 b) DSGVOEmployees of Aareon AG and subsidiaries and subsidiaries as well as processorsStatutory retention periods, however shorter competition or survey after termination and application for employment 6 months, unless consent for longer storage period

Legal basis for (i) the storage of the IP address is a legitimate interest pursuant to Art. 6 para. 1 f) GDPR for reliable operation of the website, (ii) the use of cookies in general, session cookies and the Matomo cookie is consent pursuant to Art. 6 para. 1 a) GDPR, (iii) a permanent cookie of a login area is for the performance of a contract according to Art. 6 para. 1 b) GDPR and (iv) voluntary information is consent according to Art. 6 para. 1 a) GDPR or for the performance of a contract according to Art. 6 para. 1 b) GDPR.

Aareon employees and contractors as recipients may have access to such information from cookies and voluntary data. The storage period for IP addresses of the server log files is 20 days, for session cookies is the respective browser session, for persistent cookies is one year and for the Matomo deactivation cookie is two years. For information on contract fulfilment as well as for voluntary information the legal retention periods are considered, whereby data for a competition or a survey after termination and for application purposes are deleted 6 months after termination, if you do not agree to a longer storage on request.

V. Data Subject Right to information and Public Directory of Procedures

In accordance with applicable law, we will inform you in writing of the personal data we hold about you on request. You also have a right to rectification, deletion, restriction of processing, objection for the future and data transferability. There is a right to lodge a complaint with a supervisory authority. 

VI. Company data protection officer

In accordance with statutory provisions, Aareon has appointed a company data protection officer. Please contact him directly if you have any questions on the processing of your personal data.

Daniel Klein
Data Protection Officer
c/o Aareon AG
Isaac-Fulda-Allee 6
55124 Mainz

or

E-mail: Datenschutzbeauftragter@aareon.com

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